What you need to know
As your new hire approaches the end of the candidate application phase, your new hire will transition into the pre-employment instructions process.
As a hiring manager, you have some important actions below to ensure a seamless process.
Sandia COVID-19 Info
Ensure you are prepared for your new employee or visitor by reviewing the required documentation and COVID-19 information.
Defense Biometric Identification System (DBIDS), NM Only
Your new hire will only need a DBIDS pass if working on Kirtland Air Force Base.
Forms must be submitted to the Kirtland Air Force Base Defense Biometric Identification System (DBIDS) office at least 10 business days prior to your new employee’s start date for unescorted base access. If this action has not been completed, please do so immediately to avoid base access delays.
For additional questions, hiring managers and/or delegates can contact the DBIDS office directly at 505-845-7227, M-F 7:30am – 3:00pm or visit the DBIDS website: DBIDS Security Connection site.
WebCars
One week before your new hire’s start date, ensure all required accounts approved are reflecting in WebCars. If any needed accounts are not present, please request and approve them manually. To avoid disrupting automated processes, please do not request accounts in WebCars more than one week ahead of the start date. Refer questions to CCHD at 505-845-2243.
Travel Guidance
Review the Sandia COVID-19 Info page and Travel Information Guidance to understand current travel restrictions or advisories.
Telecommuting & Virtual Work
If your new employee is starting work remotely, your employee should complete the telecommute/virtual work eForm within the first week of onboarding.
If your new employee is starting work onsite, you may approve the use of incidental telecommuting as outlined on the Coronavirus Manager Resources website, under Manage and Lead Virtually.
Questions may be directed to HR Solutions.
Planning for your new hire’s first day
It is wonderful to engage with your new employee as they are starting on their first day. Review the onboarding toolkits to prepare. If your new employee is onboarding onsite you may like to have a meet and greet as they are signing in and provide any equipment or resources they might need to get started.
Your new hire will receive a First Day Reporting Instructions email with the guidance on how to complete the form on the Report to Work webpage. Both you and your administrative professional will receive a copy of the communication. The email will provide the employee type, reporting site, and onboarding type to complete the Reporting Instructions form to receive a tailored onboarding checklist that will help prepare for your new employee’s first day actions.
You can also fill out this form to review the checklist or view all checklists by reviewing Manager’s Access to New Employee Onboarding Reporting Instructions Checklists.
All the checklists are available through the HR Website on demand.
The new employee’s buddy should also engage with the new hire prior to their start date and during their first week. A buddy sheet will be provided to each new employee with contact information for the hiring manager, administrative professional and buddy to help make initial connections.
New Employee Orientation is held virtually for all new hires to ensure we are aligning with social distancing guidelines. Managers can find more information on the Manager Resources page within the Coronavirus Sandia Info.
View the information regarding abbreviated onsite and virtual orientation sessions by Labs’ site to prepare to have your new employee attend NEO.
Review Onboarding to get more information about what a new employee will experience on their first day. If your new employee will be onboarding virtually ensure you have communicated the specific report to work information and how they will engage with you and the team on their first day.
You are encouraged to have lunch or a virtual engagement with your new hire to welcome them to the team as they onboard.
Help your new employee adapt to Sandia’s work environment quickly and ensure preparation to start learning and contributing to their organization with the Onboarding Toolkits.
Emergencies, weather delays, closures and alerts
If severe weather conditions or a national emergency/disaster exists: contact the hosting manager or the contact person for schedule changes and escorting instructions.
View information about Sandia’s Emergency Announcements & Alerts.