As a hiring manager, you have some important actions below to ensure a seamless process.
Defense Biometric Identification System (DBIDS), NM Only
Your new hire will only need a DBIDS pass if working on Kirtland Air Force Base.
Forms must be submitted to the Kirtland Air Force Base Defense Biometric Identification System (DBIDS) office at least 10 business days prior to your new employee’s start date for unescorted base access. If this action has not been completed, please do so immediately to avoid base access delays.
For additional questions, hiring managers and/or delegates can contact the DBIDS office directly at 505-845-7227, M-F 7:30am – 2:30pm or visit the DBIDS website: DBIDS Security Connection site.
One week before your new hire’s start date, ensure all required accounts approved are reflecting in WebCars. If any needed accounts are not present, please request and approve them manually. WebCars will automatically prevent access to a new hire’s profile page provided they are U.S. Citizen and have a Pre-Employee relationship, until the automatic request for basic accounts has been generated and approved by the manager.
It’s imperative that your new employee’s tax location aligns with the location where the work is performed. If the employee’s tax location does not align with the accurate physical work location, the result could be taxes being deducted incorrectly on paychecks.
For more information and guidance regarding Telecommuting and Remote Work as it relates to taxes, please visit this link.
It is encouraged to engage with your new employee as they prepare for their first day. Review the onboarding toolkits to familiarize yourself with employee resources and questions. If your new hire is onboarding on-site, we recommend a meet and greet as they are signing in. Please provide necessary equipment and resources as they get started.
Your new hire will receive a First Day Reporting Instructions email with the guidance on how to complete the form on the Report to Work webpage. Both you and your administrative professional will receive a copy of the communication. The email will provide the employee type, reporting site, and onboarding type to complete the Reporting Instructions form to receive a tailored onboarding checklist that will help prepare for your new employee’s first day actions.
All the checklists are available through the HR Website Report to Work page on demand.
The new employee’s Onboarding Buddy should also engage with the new hire prior to their start date and during their first week. A Buddy sheet will be provided to each new employee with contact information for the hiring manager, administrative professional and Buddy to help make initial connections.
New Employee Orientation is held both onsite and virtually as a part of our hybrid Onboarding Program.
View the information regarding our hybrid orientation session to prepare to have your new employee attend NEO.
Review the New Employee Orientation information to learn more about what a new employee will experience on their first day. If your new hire will be onboarding virtually, ensure you have communicated the specific report to work information and how they will engage with you and the team on their first day.
Managers are encouraged to have lunch or a virtual engagement with their new hire to welcome them to the team as they onboard.