Accept Your Offer
What you need to know
Congratulations on your job offer. We look forward to welcoming you to a rewarding career at Sandia. To accept your offer and learn more about the onboarding process, please follow the steps below. HR must receive all forms at least two weeks prior to your tentative start date.
Review your job offer letter and establish a start date
Review your job offer letter, discuss questions with your hiring manager (or mentor if you’re an intern) and establish a desired start date.
If you have any questions, contact your Talent Acquisition Partner listed in your offer letter.
Choose a tentative start date from the New Hire Sign-in List.
You must select a date on the list; no other dates are available.
Once you and your hiring manager agree on a start date, follow the information on your offer package.
Note
If you are transitioning from a temporary position to a regular position, the effective date will be on a Saturday; your staffing representative will be provide the specific date.
Review the Employee Handbook
Download and review Sandia’s Employee Handbook .
By accepting your job offer, you confirm that you have read and agree to comply with Sandia’s Employee Handbook, and uphold Sandia’s high standards.
Submit ALL forms included with your job offer package
Complete, sign, and submit your employment acceptance forms to Sandia HR.
These documents will be included in your offer package and must be submitted electronically. Sign all required pages (by hand or electronically). If using an electronic signature, it must be printable and reproducible.
If you are under 18 years of age, the following forms are required:
- State of California Intent to Employ a Minor and Request for Work Permit : Complete the minor’s information and school information sections. We will complete the employer section and return it to you for completion by your parent, who will then take it to your school to obtain the work permit. We must receive the work permit no later than 2 weeks before your start date.
- Medical Consent form : If applicable, have your parent or guardian complete, sign, and return this form.
Sandia is a drug-free workplace. As a national laboratory funded by a U.S. government agency, we are subject to federal laws regarding illegal drug use. Illegal use of a controlled substance, including marijuana, even in places where it does not violate state law, may impact your ability to obtain and/or maintain a Department of Energy security clearance, and may result in the withdrawal of an employment offer or termination of employment.
Complete pre-employment background review
Complete, sign, and submit the Pre-Employment Background Review (PEBR) form.
You will receive the PEBR form and instructions with your formal job offer package from Sandia HR.
Submit the PEBR: You can expect a generic email from mft@sandia.gov. Do not submit your PEBR as a part of your offer package; follow the instructions provided on the PEBR cover letter.
Important
The PEBR can take a minimum of 8-10 business days to complete. Return the completed PEBR form as soon as possible to avoid any delay with your start date, as the link will expire. The PEBR must be uploaded using the MFT tool.
If you do not receive the MFT email within 24 hours of your job offer or need technical assistance with the MFT electronic inbox, contact HR Solutions or Student Intern Programs .
Take initial steps for DOE security clearance investigation, if required
If your Sandia manager determines that you require a DOE clearance, they will initiate the request, and the Sandia Personnel Security Clearance Office will contact you with specific instructions.
Sandia is a drug-free workplace. As a national laboratory funded by a U.S. government agency, we are subject to federal laws regarding illegal drug use. Illegal use of a controlled substance, including marijuana, even in places where it does not violate state law, may impact your ability to obtain and/or maintain a Department of Energy security clearance, and may result in the withdrawal of an employment offer or termination of employment.
Schedule a drug screening analysis as soon as possible
All of the following criteria must be met for the pre-employment drug screen process, otherwise your start date will be delayed.
- You must complete a drug screen no more than 90 calendar days prior to your start date, with satisfactory results being received a minimum of 7 calendar days prior to your start date.
- Once your sample is submitted, it can take approximately 3-5 business days to process.
- Processing delays may occur due to holidays, so please plan ahead if there is an upcoming holiday.
Local Albuquerque Candidates:
If you live in the Albuquerque area, you have two options to complete your pre-employment drug screen. The first is at Duke City Occ Healthcare located at 3121 Carlisle Blvd. NE. This is the preferred off-site location; they are walk-ins only. The second option is IF you have base access, to complete your drug screen on-site at the Employee Health Wellbeing clinic. Please call 505-844-1892 to schedule an appointment.
- Hours of collection are 7 a.m.-4 p.m.
- Ensure you take the following information with you:
- Your photo ID, typically a driver’s license. The Duke City Healthcare staff will need to review your photo ID, to validate who is being tested.
- SNL Employee ID number – Please reference your Job Offer Acceptance email for your SNL Employee ID number (Subject Line: Action Required: Employment Acceptance Received).
- Please drink plenty of water before going to the collection site. You will be required to provide a minimum of 45ml of urine. If you are unable to provide a sample, you will be required to stay there for up to 3 hours or until you can provide the sufficient amount. Duke City Healthcare follows Federal Regulations that prohibit the donor from leaving once they are checked in and start the collection process.
- After you have provided the sample, the collector will finish the process and they will give you a copy of the paperwork. Please hold on to this paperwork for your documentation.
Non-Local Albuquerque Candidates
Once your employment acceptance forms have been submitted to your staffing representative, Sandia Medical will be prompted to contact you regarding a drug screen appointment. If the nearest drug screening facility is more than 50 miles from your residence, contact HR at 505-284-4700 to determine if you are eligible for travel reimbursement.
Local Livermore Candidates
If you are reporting to the Livermore site and live in the Livermore area, schedule a drug screen analysis onsite by contacting Sandia Medical in Livermore at 925-294-2700.
Non-Local Livermore Candidates
If you are reporting to the Livermore site and do not live in the Livermore area, request a drug screen packet and location information by contacting Sandia Medical at 505-844-1892. If the nearest drug screening facility is more than 50 miles from your residence, contact HR at 505-284-4700 to determine if you are eligible for travel reimbursement.
*If your hiring manager initiates a Department of Energy (DOE) security clearance, a second drug test may be required to meet DOE policy requirements. Sandia’s Personal Security will contact you if an additional drug test is required.
Review and update physical work address before starting employment
Tax State Location Information: Employee tax locations are updated to align with the state where the employee performs work due to taxation, worker’s compensation, and other compliance requirements. Confirm your physical work location with your hiring manager, then follow the instructions below to update the address where you will be physically working.
Review and update your physical work address one week before your tentative start date. Failure to update your tax location prior to a physical change in location may result in incorrect tax deductions on your paycheck.
Instructions to review and update physical work address before starting employment
For any questions, please contact HR Solutions at 505-284-4700.
Definitions:
- Hybrid work: Employees who work from home and commute to a primary Sandia location as needed (e.g. for meetings) within normal commuting times.
- Telecommuting can be short- or long-term and does not change tax or geographic tier locations.
- Sandia recognizes three types of telecommuting agreements: full-time, part-time and occasional.
- Remote work: Employees who work 100% of their time from a non-primary Sandia location and are not readily available to report to the primary location within normal commuting times.
- Remote work arrangements involving more than one state are not permitted.
Obtain your DBIDS pass (NM only)
You will only need a Defense Biometric Identification System (DBIDS) pass if working in Albuquerque, New Mexico.
DBIDS is used at Kirtland Air Force Base (KAFB) entry points to confirm authorization for base access. Your manager, or an assigned delegate, will contact you about completing the DBIDS form. If requested, complete and return the form to your manager, or assigned delegate immediately.
Note
Non-U.S. citizens do not need to complete the KAFB DBIDS Long-term Request Form, as this will be handled through a separate process.
Learn about relocation benefits
If you accept the job offer and are eligible for travel reimbursement, TRC Global Mobility, Sandia’s relocation vendor, will contact you within 24-48 business hours of receiving your Employment Acceptance form and other required documents to begin the relocation process.
If desired, contact TRC Global Mobility at 800-783-5337 for information on relocation benefits. TRC can provide a pre-decision consultation to discuss applicable benefits.
Student Interns: If you accept the job offer and are approved for relocation benefits based upon your submission of the Student Intern Relocation Benefits Request form, TRC Global Mobility will contact you to initiate and discuss the reimbursement process.
Housing resources
Sandia offers several programs to help you buy your dream home. These resources assist with saving, buying, selling, or funding a down payment. If you’re not ready to buy, we also provide renting solutions. Check out Housing Resources.
You can also view Intern Housing and Transportation Resources for information on local apartment complexes, alternative housing, online assistance, furniture rentals, and finding a roommate.
Get connected with your intern colleagues
Sandia aims to engage, energize, and inspire individuals who spark innovation and achieve mission success.
Once you accept your student intern offer, you can request to join the Sandia Labs Students LinkedIn Group.
This group allows you to connect with other interns from across the country or your own school before you arrive. It also helps you engage with the Sandia intern community and share information about events.
If your LinkedIn account name does not match your application, please notify the SNL LinkedIn Administrator.
Follow Sandia’s social media guidelines when posting.
