What you need to know
Sandia’s annual compensation review takes place after year-end performance management reviews.
Managers review variable pay recommendations and may modify as needed.
Recommendations and final increases and awards must fit within the annual salary budget guidelines from the Department of Energy (DOE).
About the Annual Compensation Review Cycle
Each year, Sandia’s Compensation team analyzes external market data and internal employee pay across jobs to develop the annual Compensation Increase Plan (CIP) proposal, which is submitted to National Nuclear Security Administration (NNSA) for approval. The CIP establishes the budget available for annual base salary increases and variable pay – delivered through the Sandia Performance Incentive Plan (SPIP) and Management Incentive Plan (MIP).
Managers have access to the Comp Tool for the annual compensation review period and should review their direct reports’ pre-loaded variable pay recommendations. Refer to the Manager’s Guide to Reviewing and Completing Compensation Recommendations (Oct. 2024) for details and instructions (Note: this document is available to managers only).
Key Dates and Required Actions
These dates are subject to change; return to this page to stay informed about what’s happening and when. The timeline below, when published, will reflect information for regular, non-represented employees.
| Date* | What’s Happening | Required Action |
|---|---|---|
| Sept. 30, 2024 | Compensation freeze file. | Active employees in regular, non-represented jobs on this date will be included in the review. Base increases and variable pay awards will be based on the job title and salary as of this date |
| Dec. 4, 2024, through noon MST/11 a.m. PST Dec. 13, 2024 | Comp Tool Opens. | Compensation review meetings occur. Managers make final compensation decisions in the Comp Tool. |
| Dec. 28, 2024 | Annual base increases are effective at the start of the pay period. | |
| Jan. 6, 2025 | Employee compensation notices for annual base increases and variable pay awards (Sandia Performance Incentive Plan and Management Incentive Plan) available for review and release by managers. | Managers should discuss compensation results with eligible employees by EOD Jan. 13. |
| Jan. 14, 2025 | Compensation notices are automatically released by the system to all eligible employees. | |
| Jan. 17, 2025 | Annual base increases and variable pay awards (SPIP and MIP) paid. Employees must be active, on-roll and in an eligible, non-represented position on Jan. 10. |
*Dates are subject to change.
See Non-Represented Performance Management for key dates related to that process.
Resources
Check out the links below to learn more about your compensation opportunity and the annual compensation review process. You need access to Sandia’s internal web to view these resources. Also note, manager resources are available for review by managers only.
UPDATED – Manager training recording (Nov. 2024)
UPDATED – Manager training slides (Nov. 2024)
Compensation Increase Plan (CIP) Summary (Oct. 2024)
Sandia Compensation Review Summary (Oct. 2024)
What’s Notable for 2025 (Oct. 2024)
Manager’s Guide to Reviewing and Completing Compensation Recommendations (Oct. 2024)
Manager’s Guide to Conducting Compensation Discussions (Oct. 2024)
Update Nov. 6, 2024: Changes are being made to resource guides, which will be available soon.
Questions? Send questions to HR Solutions. Request a chat or call 505-284-4700.
Questions? Send an email to compensation@sandia.gov or contact your Human Resources Business Partner.
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Quick Tip
Managers take note!
Go to manager resources for the tools you need to make your annual compensation recommendations, and complete the process through Sandia’s CompTool.