What you need to know
We are excited that you have received your First Day Reporting Instructions email, which means that you have successfully satisfied your job offer contingencies. Congrats! Now you can prepare for your first day at Sandia by following the steps below.
Please be aware that if you are unable to provide original documentation supporting evidence of employment eligibility and U.S. citizenship or equivalent within three days of sign-in, your employment with Sandia may be subject to termination.
Required Documents for I-9, DBIDS, and obtaining your Sandia badge may vary, review the respective guidance to ensure you bring the appropriate documents with you.
Reporting instructions
Sandia onboards employees differently depending on where you are hired, how you’re onboarding, and your employment type.
To identify where to report, you will view Report to Work and complete the form to receive your specific reporting instructions checklist, including links to maps and locations you’ll need for your first day.
Review briefings prior to your first day
- Read the Visitor Environment, Safety, & Health Briefing.
- Read the Initial Security Briefing (SEC050).
Complete the Employment Eligibility Verification Form I-9
Open and download the Form I-9 for a fillable document. Complete page 1 and review the list of acceptable documents. All documents must be current and not expired. Please use the I-9 Help Guide as a reference for virtual hires.
Ensure you print the Form I-9 and bring all documentation with you on your sign-in date.
Sandia HR staff will greet you at your reporting location, collect your new-hire paperwork, verify your information, and help finalize this document.
For more information and Form I-9 instructions, see employment eligibility.
If you are onboarding virtually or remotely, you have different Form I-9 instructions and will complete page 1 and 2 of the Form I-9 with your preferred delegate or site representative.
If you have questions about the Form I-9, contact HR Solutions before your sign-in day at 505–284-4700.
Gather documents for a Defense Biometric Identification System (DBIDS) Pass (NM only)
This step is only required if you are reporting to the Albuquerque, NM site and if you need Kirtland Air Force Base (KAFB) site access.
Items required are your valid driver’s license or state-issued ID card, current vehicle registration, and proof of vehicle insurance.
You will obtain your DBIDS pass typically before attending new employee orientation (NEO). If you are unsure if you need a DBIDS pass, discuss with your manager. Depending on when your manager submitted your DBIDS form, you may be able to pick up your DBIDS pass early. Ensure you talk with your manager to determine the best location and when to pick up your DBIDS pass. If you are picking up your pass before your start date, or if you get a short-term pass, you will need to pick up the pass at the location where the form was submitted (IPOC or Truman Gate Pass Office). Your manager or delegate may also meet you at the DBIDS Office to sponsor you for a short-term pass. Long-term passes may be picked up at any location.
You may retrieve your DBIDS pass at the DBIDS Office located at IPOC on the 1st Floor in Room 1248 or the KAFB Truman Gate Pass Office. The IPOC DBIDS Office operates M-F from 7:30 am – 2:30 pm or until 3 pm at the Truman Gate.
Note: Your DBIDS pass will give you access to Kirtland Airforce Base. Your Sandia badge will give you access to Sandia property. Access to the IPOC building requires your Sandia badge for entry.
See Maps & Directions.
Be prepared for your first day. Review the list of controlled items and prohibited articles prior to reporting to work.
Prepare to obtain your badge
Your badge will provide Sandia site access. If you are working virtually, this step may not apply to you.
Items required are documentation proving you are a U.S. citizen (see a Proof of U.S. Citizenship Requirements).
Non-U.S. citizens:
Non-U.S. citizens must present original lawful status documents at the Badge Office, such as your passport and current immigration status documents, including your visa, I-94 card, I-797 notice of approval, I-20, or other documents verifying that you are lawfully present in the United States. If you have questions, please contact Brian Albarado at 505-382-0902 or bpalbar@sandia.gov.
To receive your badge, you’ll report to a specific building and go to the badge office.
See Maps & Directions for reporting building locations. Your specific reporting location and building will be provided below after you fill out the form on the Report to Work page.
If you are reporting to Sandia Livermore, the Visitor Badge Office is not accessible via public transportation. Please take a taxi or make other arrangements for transportation. If you plan to travel to the badge office by bike, download a map that shows our walking/bike paths.
Important: Only a State-issued driver’s license or ID cards from REAL ID non-compliant states will be accepted to obtain a badge for access to Sandia if accompanied by an alternate form of ID such as a Social Security Card or a Birth Certificate. A State-issued driver’s license or ID card that indicates it is not for Federal purposes will not be accepted to validate identity for access to Sandia if not accompanied by an alternate form of ID such as a Social Security Card or a Birth Certificate.
Request an accommodation (if applicable)
Sandia is committed to Equal Employment Opportunity and providing reasonable accommodations to employees with disabilities. If you need special assistance or an accommodation, please send an email with your request to the Job Accommodation Specialist at trsanch@sandia.gov or dcunnin@sandia.gov. Determinations on requests for reasonable accommodations are made on a case-by-case basis.
Learn about Sandia’s dress code
Although Sandia does not have a dress code per the Employee Handbook, Sandia National Laboratories expects all employees to dress in clothing that is appropriate for our work environment. If you are uncertain about what is appropriate, check with your manager or mentor (if a student intern). Business casual attire is typically great for your first day.
Specific job assignments and work sites can be factors in determining appropriate attire. At some work sites, Occupational Safety and Health Administration regulations govern what is appropriate.
